Who is on the board
Board members are owners chosen by the other owners. Most associations pick two or three people and spread the work across a chair, a treasurer, and a secretary. In a small VvE you can start with just one board member; in practice that person is usually the chair. Roles can be combined if needed, terms are typically one to three years, and tenants aren’t on the board.
Your responsibilities as the board
Your core job is to turn shared decisions into steady, predictable action. You look after the money by keeping a separate VvE bank account, paying approved bills on time, preparing a simple budget and year-end accounts, and keeping the reserve fund on track. You look after the building by turning the long-term maintenance plan (MJOP) into real work, requesting quotes, booking contractors, and writing down what was done and what it cost. You look after good governance by sending the ALV agenda and documents in time, running clear votes, publishing readable minutes, and turning each decision into a follow-up task with a date. You keep records organised, deed, model rules, minutes, insurance, contracts, so new board members and buyers can find what they need. You don’t change rules on your own and you don’t spend more than the owners agreed, except in an emergency to stop damage; if that happens, you act first and report back with a short paper trail.
How the board is elected and removed
Owners elect the board at the ALV, usually by a simple majority unless your deed says otherwise. If someone resigns or sells their apartment, they leave the board; the VvE notes this in the minutes and can appoint a temporary replacement until the next ALV confirms the change. The ALV can also remove a board member by vote. After any change, update the minutes and the VvE’s Chamber of Commerce (KvK) registration.
Where to check who the board is
The latest ALV minutes list who was elected and for how long. The KvK register also shows the board members recorded for your VvE.
How Buur helps
Buur gives self-managed boards a calm, clear rhythm. Roles come pre-set with the right access, so a new board can start on day one. You create the agenda, share documents, run digital votes, and publish minutes in one flow, which makes every decision easy to trace. Payments follow simple controls like spending limits and two-person approval, leaving a clean audit trail. Your MJOP becomes tasks with due dates and side-by-side quote comparison, so moving from “approved” to “work done” is straightforward. Deeds, policies, contracts, insurance, and minutes live in a tidy document vault with renewal reminders. When something goes wrong, Buur guides you from report to fix to follow-up, without the scramble.