Which VvE Documents Should You Upload First?

Managing a VvE becomes much easier when your most important documents are stored in one place. Buur uses these documents to help organize your administration, provide AI-powered insights, and make information easier to find for all members.

1. The Splitsingsakte

The splitsingsakte is one of the most important documents for any VvE. It contains the legal structure of the building and defines:

• ownership shares
• voting rights
• apartment divisions
• responsibilities of owners
• common areas

Uploading this document allows Buur to better understand the structure of your VvE and support features like weighted voting and unit management.

2. The Huishoudelijk Reglement

This document contains the day-to-day rules of the VvE, such as:

• noise regulations
• renovation rules
• pet policies
• shared space usage

Once uploaded, members can quickly search and ask questions about these rules using Buur AI instead of manually reading long PDFs.

3. Financial Documents

We recommend uploading:

• annual budgets
• reserve fund information
• annual financial reports
• service cost overviews

These documents help create better transparency between board members and owners.

4. MJOP (Maintenance Plan)

An MJOP gives insight into long-term maintenance planning and expected future costs.

Uploading an MJOP helps your VvE:

• keep track of maintenance timelines
• plan future expenses
• centralize contractor information
• improve long-term decision making

5. Meeting Minutes

Meeting minutes provide important historical context for decisions within the VvE.

By storing them in Buur:

• members can easily find previous decisions
• new board members can onboard faster
• important discussions remain searchable

Privacy & Security

Your documents remain private to your VvE. Buur only processes documents to provide platform functionality and AI-powered assistance.

Sensitive information can be automatically detected and protected during document processing.

Recommended First Uploads

If you are just getting started, we recommend uploading these documents first:

1. Splitsingsakte
2. Huishoudelijk Reglement
3. Latest financial report
4. MJOP
5. Latest ALV meeting minutes

These documents provide the best foundation for using Buur effectively.