If you cannot attend the meeting, you can authorise someone else with a proxy. Under the Model Regulations 2017, every owner may attend, speak and vote in person or through a proxy appointed in writing or by email, who does not have to be a member of the VvE (article 53.1).
One important restriction applies: a board member cannot act as proxy for a person entitled to vote. A proxy signs the attendance list on behalf of the owner (article 50.3) and counts towards the quorum, because what matters is votes present or represented.
In a proxy, clearly state the proxy's name, the apartment, the date of the meeting and any voting instructions. Check your own regulations for any extra requirements.
See also: Voting rights (stemrecht), Quorum, Attendance list (presentielijst), Owners' meeting (ALV)
Read more: The VvE meeting notice
Legal basis: Modelreglement 2017, art. 50.3 en 53.1